Project Administrator

We are looking for a friendly and enthusiastic individual to join our team as a Project Administrator. In this role, you will be essential in supporting our office operations and ensuring smooth administrative processes. This fast-paced position requires excellent organizational skills and a strong ability to multitask effectively.

Key Responsibilities:

• Answer multi-line phone calls and transfer them to the appropriate person.
• Maintain the calendar, schedule, and confirm appointments, as well as manage the job board spreadsheet for all outgoing jobs.
• Assist with payroll duties as needed.
• Greet and assist all incoming customers with professionalism and courtesy.
• Maintain office supplies and conduct weekly inventory checks.
• Prepare new account folders, send invoices, and collect payments.
• Perform filing, data entry, and record-keeping tasks.
• Assist in organizing and coordinating office operations to ensure efficiency.

If you are a motivated individual with strong administrative skills, we would love to hear from you!

Qualifications:

• High school diploma or equivalent.
• Prior experience in an office setting.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to build rapport with customers.
• Ability to remain calm and composed under pressure while handling difficult or challenging situations with professionalism and empathy.
• Proficiency in computer applications, including Microsoft Office Suite and data entry programs
• Strong multitasking abilities, with effective prioritization and time management skills.
• Attention to detail and a commitment to accuracy in all interactions and transactions.
• Strong phone contact handling skills and active listening skills.
• Excellent communication and presentation skills.
• Bilingual, fluent in both English and Spanish
• Knowledge of construction practices.