SALARY:  $38,000-$44,600 
OTHER: $250/month auto allowance

WORKWEEK:  37.5 Hours
STATUS: Full time, exempt
PTO: 20 days
PAID HOLIDAYS: 10 Annually 
BENEFITS: 100% coverage; health, vision, dental, short term disability, long term disability, group life

SUPERVISOR:  President/CEO
EVALUATION: 90 days probationary period; followed Annually 
 
JOB RESPONSIBILITIES

• Assist the Chief Financial Officer with the process payables, receivables and deposits.
• Facilitate meeting preparation for the Board of Directors, Board of Trustees and Finance Committee includes development of agenda, meeting notices, meeting materials, room set up, A/V if required, and order food/beverage if needed.
• Take minutes for Board of Directors, Board of Trustees and Finance Committee.
• Coordinate staff activities as needed such as weekly staff meetings, retreats and outings.
• Act as personal assistant to the President/CEO. Maintain the calendar and setting appointments/invites.
• Assist the Finance Resource Officer with the annual audit preparation.
• Generate Quick Books/Chambermaster reports as needed.
• Generate event/sponsorship invoices, new-member, monthly membership renewals and 30/60/90.
• Assist the Finance Resource Officer with collecting/investigating outstanding receipts for purchases.
• Coordinate with IT and office equipment contractors.
• Provides general secretarial administrative support to executive staff.
• Maintain the Chambermaster database and conduct weekly mass update including approve events, job postings, hot deals and member updates.
• Open, date/stamp and distribute incoming mail.
• Provide and sell certificates of origin.
• Procure and maintain all office supplies and equipment.
• Conduct weekly INDOC presentation to Navy, Marine, Coast Guard and Allied.International Pilots.
• Conduct Welcome Family presentation upon request from the Fleet and Family Support Center.
• Create winging certificates for graduating Navy, Marine, Coast Guard and Allied International Pilots and deliver to point of contact at NAS/CC.

SKILLS/QUALIFICATIONS NEEDED

• One year of experience in an administrative role reporting directly to upper management.
• Excellent written and verbal communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.
• Customer service mindset.
• A passion for innovation, emerging technologies, and entrepreneurship.
• Strong skills in writing, editing, research, and organization.
• Solid knowledge of Microsoft Office and Excel.
• Excellent attention to detail, ability to multitask, and maintain professional conduct.
• Social media knowledge (Facebook, Instagram, Twitter, LinkedIn).

WORKING CONDITIONS 

• Must have a valid Driver’s License and/or reliable transportation and insurance.
• Standing, walking, and lifting to 30 lbs.
• Occasional work during non-standard businesses hours for events.
• This position will be at the Chamber office but will include various event venues.